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I Once Spent 45 Minutes on an Easel Checkout Policy

I Once Spent 45 Minutes on an Easel Checkout Policy

Dear ‍Visitor ‍ ‍

At one parish where I worked, we once spent 45 minutes of a staff meeting creating an easel checkout policy.

Easels.  The ones you put posters on in the gathering space.

They kept disappearing. Someone would need one and it wouldn't be in the closet. Or it wouldn't get returned. People were frustrated.


So we did what responsible staff members do.  We made a policy.


Who was allowed to take an easel. How they would check it out. Who was responsible for making sure it came back.


Six staff members.  Forty-five minutes.

I tell that story frequently because it is ridiculous, but also because I completely understand how it happened.

Poster on an Easel Stand in a buildng's entryway

The easels were going missing.  Someone had to solve the problem.

 

This is so often how getting stuck in parish maintenance begins.


Not with pointless work, but w
ith something small that legitimately needs attention.

Then another thing needs attention. Then another.

Pretty soon very capable people are spending enormous amounts of time making sure everything keeps working the way it already works.

Pope Leo spoke to the Diocese of Rome last week about the need to evaluate pastoral activity honestly:

“It is not enough to ask whether an activity is well organized, whether it is well attended, or whether it has been running for many years; we must ask whether it truly leads to Christ, whether it brings the Gospel into contact with the real lives of the people.


Read the full address
→‍‍

 

This is a different question than the ones we usually ask: 


Did we get everything done? Did the calendar run?

Was the process followed?  How many people attended?

Did the easels make it back to the closet?

Those are not bad questions.

After all, somebody does still have track down easels when they go missing.

 

But how much of parish life is consuming our attention simply because it has become ours to maintain?  And what is that attention is costing us?


It costs us time, yes.   
But also relationships we never had time for. People we never really got to know. Prayer that became one more item competing with everything else.

 

Maybe pastoral evaluation is not primarily about deciding what new thing to add.

Maybe sometimes it begins by looking honestly at what already fills the room.

And asking whether it still deserves the space it takes.‍

 

Peace,

 

Kristin Bird
Executive Director



If your parish is wrestling with what needs to stay, what needs to change, and what may be costing more than it is giving, this is the kind of work we walk with leaders through.


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Burning Hearts in the Field

‍‍Upcoming Events

 

Diocese of Marquette Staff Retreat
September 30, 2026 • Big Bay, MI


The Evangelizing Parish
Archdiocese of Baltimore Pastoral Staff Day
October 6, 2026 • Ellicott City, MD

Pre-Ordination Diaconate Retreat
Diocese of Lafayette, Louisiana
October 12-16, 2026 • Lake Charles, LA

 

Pastoral Center Team Workshop
Diocese of Lafayette Louisiana 
October 19 -20, 2026 • Lafayette, LA

 

Women's Morning of Reflection
St. Anthony on the Lake 
October 24, 2026 • Pewaukee, WI


 

Intercessors Needed

‍

In early October, we will be leading a pre-ordination retreat for the diaconate candidates and their wives in the Diocese of Lafayette Lousiana.  

 

We'd love to cover the retreat participants in prayer.  If you'd be willing to 'adopt' a retreat participant and commit to praying ofr htem daily during the retreat, just reply to this email and we'll connect you with a name.  

 


 Were not our hearts burning within us while he spoke to us...? Luke 24:32

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